HKUST Winter Study Abroad
HKUST has pleasure to offer HKUST undergraduate students a wide range of study abroad programs for Winter 2024-25. The programs take place between December and January.
Participating in the Winter Study Abroad programs through HKUST Office of Global Learning comes with several exclusive benefits:
- Create a study abroad record and start your credit transfer application process early
- Experience a more seamless application process by obtaining advice from OGL
- Be part of the peer circle created in pre-departure briefing sessions specifically arranged for winter study abroad programs
- Be covered by the University's Travel Insurance Plan if eligibilities are fulfilled
- Funding support is available
Application Deadline
30 November 2024, or internal application cut-off date of individual program (whichever earlier)
Review of applications will be on a rolling basis until quotas are filled (if applicable).
Eligibility
Students who have fulfilled the requirements below are eligible to apply for HKUST Winter Study Abroad:
- HKUST full-time undergraduate degree-seeking students who have completed at least one academic term of study at HKUST by the start of the program are welcome to apply* unless specified ; and
- CGA 2.0 or above unless specified (Students who are in your first term and without CGA available and/or students with CGA below 2.0 may also apply. Offers may be given with special consideration.); and
- Fulfil additional requirements set by the host institutions listed on individual program brochure pages (links provided under “Program List” section).
*Students who are in the final year of the undergraduate program are welcome to apply if they fulfil the above requirements and NOT apply for graduation in Fall.
Important Notes
- A placement in a study abroad program is a valuable opportunity offered by HKUST for HKUST students. It is a valuable resource which must be used effectively without wastage. You are expected to think carefully about your participation in such programs before you submit your application. There should be thorough consideration to the financial and time commitment involved. All program choices you select in your application, irrespective of their rank order, are assumed to be programs that you are prepared to take up. If there are programs that you would not participate in, even if an offer is issued, then please do not select that in your application. It is fine to not fill up all program choices. Changes to program choices will not be allowed upon submission of application.
- Students will only be offered one program out of the program choices that you have selected in your application.
- OGL will issue offers to any program that you select in your application. If you withdraw from the program any time after you have committed to the offer, you will lose your eligibility to apply for HKUST Winter Study Abroad again in the future.
- Students must have active student status during the Winter Term:
- Final year students are required to NOT apply for graduation in Fall.
- Students who are currently on study leave are required to shorten the period if necessary so that the study leave will NOT cover the Winter Term (i.e. end by Fall just before the winter program).
- Final year students who plan to graduate in Winter Term should pay attention to the following:
- Please refer to ARO's Application for Graduation website for the timeline.
- Award Certification Letter (a proof of completion of graduation requirements) will not be available until after mid-February. It may be possible to apply for a provisional Award Certification Letter. While it does not delay the congregation, students are reminded to consider whether the delay in obtaining Award Certification Letter would post any impacts.
- There will not be sufficient time to transfer study abroad credits back to HKUST. So, please ensure that you do not need those credits for meeting graduation requirements.
- Students can only apply for one study abroad program in the Winter Term.
- OGL will have the final judgement on the HKUST Winter Study Abroad Program, including but not limited to program offerings, selection procedures, nomination decisions and program completion.
Program List
Below are the study abroad program opportunities provided to HKUST students during Winter Term. Students may enjoy application fee waiver or tuition fee reductions, and you may refer to the individual program brochures by clicking on the below program links.
Notes:
- Students are expected to take courses offered in face-to-face mode only even the program has an option of online mode of delivery. Taking online classes and examinations would affect the credit transfer results.
- It is possible for HKUST or the host institutions to suspend all in-person programs any time in response to evolving circumstances and other concerns. It will not be possible to arrange alternative placements.
- Any costs related to program participation incurred are not refundable by HKUST or the host university should a program be cancelled or should circumstances render your inability to proceed with the program.
- Programs offered at different time of the application period may be different depending on when the information from partner institutions is available.
Application Procedures
- Check the program list of what programs are available.
- Click the "Apply Now" button on this page to complete HKUST application forms and submit supplementary documents. Please refer to below section “Required documents/materials” for details.
- Make sure you click the "Submit Application" button on the application page in order to submit your application before the application deadline. No late applications will be accepted unless specified.
- Where possible, decisions will be made after the CGA of the previous term is available.
- Application decisions will be released on MyStudyAbroad (with email notification sent to your HKUST email account) on a rolling basis. You are advised to check email regularly (including your junk folder).
Required Documents/ Materials
Please prepare the documents listed below and upload them on MyStudyAbroad System by the application deadline. It is not necessary to submit hard copies.
- Resume
- English proficiency score report^ (e.g. TOEFL / IELTS) for programs which have English language proficiency requirement. Please refer to the individual program page and host institution's website for details. Students applying for programs with specific English Language proficiency requirements will not be considered if you cannot provide the proof in the application.
^English proficiency score report
- You will only need to submit the English Language proficiency proof if you are applying for programs which have English Language proficiency requirement.
- Students are expected to include the English Language proficiency proof in the Winter Study Abroad program application at the time of submission. English proficiency score report provided after the submission of application will NOT be considered.
- Students will be asked to submit a valid English Language proficiency proof upon submitting your application to the host institution. Generally speaking, TOEFL/IELTS test results are valid within 2 years, and Duolingo test result is valid within 1 year.
Note: Since the application deadlines set by the host institutions may be soon after HKUST's offer release, OGL would advise students to check for the supporting document requirements as requested by the host institutions and start preparing for them well in advance. In particular, students applying for programs which require academic reference letters should prepare for these as soon as possible.
Selection Criteria
Selection is made taking into account the following factors:
- Academic standing (CGA)
- Other information and supporting documents provided in your application form
Application Results
The results will be announced via MyStudyAbroad. The offer is a confirmation of HKUST’s nomination. The final admission decision rests with the host institution.
Students will also be required to complete another set of application forms to the host institution. You should familiarize yourself with the host institution’s application deadline, procedures and requirements. There could be cases that you may need to submit your application to the host institution very shortly after you receive OGL’s offer.
Enrolment in any specific course at the host institution is not guaranteed, as in most cases, course registration is a separate process. If you decide to take this offer and confirm your participation in this program, you must be prepared to be flexible with the follow-up arrangements, including, but not limited to, course selection.
Accepting the offer
Each student is restricted to commit to one offer only within the same term. To commit to the offer, you must:
- Follow the instructions in the MyStudyAbroad system to commit to the offer. This may require the signing off some forms in the system.
- To commit to the offer, you are required to submit a deposit of HK$500 by the deadline stated on your offer letter. This deposit will be returned to you (i) upon submission of the official transcript issued by the host institution, and (ii) OGL's review of your study abroad report submitted by the deadline. If you subsequently withdraw or fail to complete the program, the deposit will not be returned.
Declining the offer
- If you do not commit to the offer by the deadline stated on your offer letter, we assume that you decline the offer.
- If you choose to decline the offer given by OGL, you may still submit your application again before the application deadline but you will be put in a lower priority during selection. You will not be given the programs offered from the same institution that you have declined even though you have included the program again in your choice.
Withdrawal and Penalty
- Students who decide to withdraw from the HKUST Winter Study Abroad any time after committing to the offer for any reasons MUST inform OGL immediately via email at study.abroad@ust.hk.
- Students who withdraw from the program any time after committing to the offer will lose the eligibility to apply for HKUST Winter Study Abroad again in the future, and the deposit will not be returned.
- Students who fail to inform OGL of the withdrawal will not be allowed to apply for any programs offered by OGL again in the future.
HKUST Study Abroad Funding Support
HKUST provides funding support to students to support the study abroad participation. More details can be found at HKUST Study Abroad website.
Study Plan & Credit Transfer
- Academic Registry Office is the office in HKUST who handles credit transfer application.
- Students are responsible to check with the host institution on the course/program completion requirements to be awarded the credits.
- Students are expected to take courses offered in face-to-face mode only even the program has an option of online mode of delivery. Taking online classes and examinations would affect the credit transfer results.
- There is no guarantee of enrolment into any course at the host institution, and students must be prepared to be flexible with course selection.
Visa Information
You will be responsible to ensure that you have the appropriate visa and documents for studying in the destination. Please refer to the individual program brochure page for more information.
Insurance
Health insurance is mandatory for some institutions. Please refer to the individual program brochure page for details.
HKUST students who take part in study abroad programs organized by the University will be covered by the University's Travel Insurance Plan. Please CLICK HERE for details.
Accommodation
Some programs will provide on or off-campus accommodation. Separate application may be required. For details, please refer to the individual program brochure page.
